AMERICAN VISION CENTERS
 
8530 N. Second Street
Machesney Park, IL 61115
 
P: (815) 654-7777
F: (815) 654-7902
 
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HOURS OF OPERATION
 
Monday 9:00 - 6:00 pm
Tuesday 9:00 - 6:00 pm
Wednesday 9:00 - 6:00 pm
Thursday 9:00 - 6:00 pm
Friday 9:00 - 6:00 pm
Saturday 8:00 - 4:00 pm
 
 
 
Notice of HIPAA Privacy Practices
Effective as of 01/01/2017
 
Dear Patient:
This notice is not meant to alarm you. Quite the opposite! It is our desire to communicate to you that we are taking seriously Federal law (HIPAA- Health Insurance Portability And Accountability Act) enacted to protect the confidentiality of your health information . We do not ever want you to delay treatment because you are afraid your personal health history might be unnecessarily made available to others outside our office.
 
Protecting Your Confidential Health Information is Important to us!
This notice describes how medical information about you may be used and disclosed and how you can get access to this information. Please review it carefully and if you have any questions about this notice, please contact us. This is effective until further notice.
 
Why do you have a privacy policy? Very good question!
The Federal government legally enforces the importance of the privacy of health information largely in response to the rapid evolution of computer technology and its use in healthcare. The government has appropriately sought to standardize and protect the privacy of the electronic exchange of your health information. This has challenged us to review not only how your health information is used within our computers but also with the Internet, phone, faxes, copy machines, and charts. We believe this has been an important exercise for us because it has disciplined us to put in writing the policies and procedures we follow to protect your health information when we use it.

We want you to know about these policies and procedures which we developed to make sure your health information will not be shared with anyone who does not require it. Our office is subject to State and Federal law regarding the confidentiality of your health information and in keeping with these laws, we want you to understand our procedures and your rights as our valuable patient.

We will use and communicate your HEALTH INFORMATION only for the purposes of providing your treatment, obtaining payment, conducting health care operations, and as otherwise described in this notice.
 
How your HEALTH INFORMATION may be used To Provide Treatment
We will use your HEALTH INFORMATION within our office to provide you with medical care. This may include administrative and clinical office procedures designed to optimize scheduling and coordination of care between health care providers and business office staff. In addition, we may share your health information with other health care personnel providing you treatment.
 
To Obtain Payment
We may include your health information with an invoice used to collect payment for treatment you receive in our office. We may do this with insurance forms filed for you in the mail or sent electronically. We will be sure to only work with companies with a similar commitment to the security of your health information.
 
To Conduct Health Care Operations
Your health information may be used during performance evaluations of our staff. Some of our best teaching opportunities use clinical situations experienced by patients receiving care at our office. As a result, health information may be included in training programs for students, interns, associates, and business and clinical employees.

It is also possible that health information will be disclosed during audits by insurance companies or government appointed agencies as part of their quality assurance and compliance reviews. Your health information may be reviewed during the routine processes of certification, licensing or credentialing activities.
 
In Patient Reminders
Because we believe regular care is very important to your vision and general health, we will remind you of a scheduled appointment or that it is time for you to contact us and make an appointment. Additionally, we may contact you to follow up on your care and inform you of treatment options or services that may be of interest to you or your family.

These communications are an important part of our philosophy of partnering with our patients to be sure they receive the best preventive and restorative care modern healthcare can provide. They may include postcards, folding postcards, letters, telephone reminders or electronic reminders such as email or text message (unless you tell us that you do not want to receive these reminders).
 
To Business Associates
We may have contracted with third parties (referred to as a business associate) to use and disclose your health information to perform services for us, such as billing services. We will obtain each business associate's written agreement to safeguard your health information.
 
 
Request a Paper Copy of this Notice
You have the right to obtain a copy of this Notice of Privacy Practices directly from our office at any time. Stop by or give us a call and we will mail or email a copy to you.

We are required by law to maintain the privacy of your health information and to provide to you or your personal representative with this Notice of our Privacy Practices. We are required to practice the policies and procedures described in this notice but we do reserve the right to change the terms of our Notice. If we change our privacy practices we will be sure all of our patients receive a copy of the revised Notice when requested. You have the right to express complaints to us or to the Secretary of Health and Human Services if you believe your privacy rights have been compromised. We encourage you to express any concerns you may have regarding the privacy of your information. We will not retaliate against you for submitting a complaint. Please let us know of your concerns or complaints in writing by submitting your complaint to our Privacy Officer.




 
 
American Vision Center 8530 N. 2nd St. Machesney Park, IL 61115 Phone: (815) 654-7777 Fax: (815) 654-7902

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